Speakers Instruction

Oral presentations

Please come prepared with a PowerPoint file on a flash drive as we wish to avoid switching from the main presentation laptop (Windows 10) to an individual laptop of the speaker. Prior to your session, and as early as possible —first thing in the morning or during lunch — have the session assistant load your presentation on the computer from your flash drive and briefly test it to ensure that it functions properly.

At the end of each session, all presentations will be deleted from the computer, ensuring that your presentation can not be used by anyone else.

Microsoft PowerPoint (Office 2016) is the primary software used for presentations. Slide ratio of 4:3 is recommended. Should your presentation be in another format or a Mac format, please test it out on a PC using PowerPoint to make sure that it will be compatible with the on-site PC, and bring a backup copy in PDF format. If the presentation has been prepared in PowerPoint for Mac, this is rarely a problem.

If you do need to use your own PC, you will need to connect it to a projector in the conference room. The cable interface is VGA connector. We ask you to be considerate of the presenter following you and to make sure your technical setup does not take away from any of their presentation time. So, please test that your own device works with the projector. Mac user will need to bring their own VGA adapter. If you use some movies with sounds in your presentation, please contact us before the conference.

Contributed oral presentations are scheduled for 15-minute timeslots: 12 minutes for presentation plus 3 minutes for questions. Invited talks are scheduled for 20-minute timeslots: 17 minutes for presentation plus 3 minutes for questions. Time limits will be strictly enforced by the session moderator, who will warn each speaker when they are approaching their time limit.

A laser pointer will be provided for each session.

If for any reason you are unable to present, please let the POF2019 Secretariat know by email at <secretariat@pof2019.org>. If possible, notify the presider of your session as well. If you can’t attend the meeting, a co-author may give the presentation for you.

Poster presentations

Poster presentation session is scheduled for Thursday, November 21st at the 2nd floor of the Collaboration Complex (Keio University Kyosei-kan) from 15:00 to 17:00. Each board will be numbered on the upper left corner. Be sure you place your poster on the right board number assigned to you which is shown in the conference final program. All posters must be set up before the poster session, and remain up until Friday noon. All posters should be removed from the boards by 13:30, Friday, November 22nd. Staff will remove posters that remain on the poster boards after the time. The size of poster board is 1200 mm width x 1900 mm height, where you can use an area with size of 1130 mm width x 1640 mm height. Thumb tacks or tapes will be provided to hang your poster.